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Format of Invitation and Replies Class 12 CBSE Board NCERT, Examples

Invitation and Replies Class 12 Format, Examples

♦ Invitation
To invite someone for an special event, we use the written Invitation letter.
Invitations are simply print form cards through which we invite our guests, friends or relatives on some auspicious event like wedding, birthday, wedding anniversary, engagement, house warming, the inauguration of a shop/factory/home, etc.

♦ Invitations are mainly two types:
(a) Formal and
(b) Informal or Non-formal.

These can be printed on cards if need or can be drafted in the letters form.

♦ Primary Characteristics:
An invitation is a complete information. It answers the questions: who, whom, when, where, what time and for what. The important components of an invitation, therefore, are:

  • Event
  • Name(s) of the invitee(s)
  • Name(s) of the host(s)
  • Date, time and place or venue.
  • Name(s) of the chief guest or special invitees, in case of an official invitation.

♦ Format of Formal Invitations letters:
In formal invitations, each of the following is written in a separate line with fonts of variable sizes.

  • Names of the hosts
  • Name of the invitee (in case of a formal letter of invitation)
  • Formal phrase of invitation, for example:
    We cordially invite you to grace us with your esteemed presence at our event. Your attendance would greatly enhance the occasion.
    Solicit your gracious presence on the auspicious occasion
  • Date, time and venue of the event
  • Occasion/ reason of the invitation.

♦ Features of Formal Invitations:
1. Intended for a large number of guests:

  • These are written in the third person
  • In case a VIP is invited as the chief guest, the name of the VIP must appear prominently.
  • Name of the invitee is not to be included. The addressee’s address is to be written only on the envelope.
  • Simple present tense is to be used.
  • The date of writing is not to be given.
  • There is no signature of the host.
  • The abbreviation RSVP (French: repondez silvers plait) i.e. ‘Please reply’ is written below on the left side with name(s), address and phone number of the host(s).
  • Put the invitation into a box.
  • Do not exceed 50 words.
Format of Invition Letters

2. Intended for an individual (a formal letter of invitation)

  • Mention the name of the invitee.
  • These are to be written on running lines. The sentence is not broken into different phrases.
  • Other details are that similar to the mass-scale invitations.

♦ Writing of Informal Invitations:

  • Written in a letter form, in an informal format. Such letters are very cogent in nature.
  • Written in the first person.
  • Respect is ‘dear + name’.
  • Hormonius close of letter ‘Yours sincerely’.
  • Mention Date of writing the invitation is given.
  • Sender’s address must appears on the left-hand side.
  • Various tenses used that suit the sense.

♦ Replies

Replies Accepting or Declining
Formal Follow a set formula:

  • Formal words: ‘kind invitation’, ‘great pleasure’, ‘regret’, ‘repetance’, etc.
  • Use third person (‘they’) instead of first person (T, ‘We’)
  • Address of the writer and the date to be written.

♦ Informal – Accepting or Declining

  • Like an ordinary letter
  • Do not use any formal expressions, but must use informal words, feeling and expressions
  • Use first person (‘I’, ‘We’).

♦ Previous Years’ CBSE Examination Questions

Invitation Format Examples

♦ Short Answer Type Questions

Question 1.
As Manager of the Literary Club of St. Anne’s School, Ahmedabad, draft a formal invitation in not more than 50 words for the inauguration of the club in your school. (Delhi 2009)

St. Anne’s School

We cordially invite all staff, students and parents for the inauguration of the Literary Club of the School on 29th July between 8.30 a.m. to 11.30 a.m. within the school premises. Well, known novelist, Mr Sandeep Kumar will be our Chief Guest. You all are also requested to join us in the auditorium for tea and snacks after the inauguration ceremony.

Question 2.
The literary club of your school is putting up the play ‘Waiting for Godot’. As Manager of the club, draft an invitation inviting the famous writer Sudeesh Gupta to be the guest of honour at the function. Write the invitation in not more than 50 words. You are Govind/Gauri. (All India 2014)

ABC School
Shastri Nagar
February 20, 20xx
Mr. Sudesh Gupta
XYZ Lane
PQR Colony
Dear SirSubject: Invitation as Chief Guest
The Literary club of our school is putting up the play ‘Waiting for Godot’ on 17th January, 20xx in our school auditorium from 9-10 am. On behalf of our club, I would like to extend a cordial invitation to you to be the guest of honour at the function. It would be our privilege if you consent to grace this occasion with your esteemed presence.Gauri
Manager (Literary Club)

Question 3.
As the principal of a reputed college, you have been invited to inaugurate a Book Exhibition in your neighbourhood. Draft a reply to the invitation in not more than 50 words, expressing your inability to attend the function. You are John/Seema. (All India 2014)

Reply To Invitation:

The Principal
ABC College
March 25th, 20xx

Subject: Inability to accept the Invitation Sir
I would like to express my gratitude to the Civil Lines Book Club for inviting me to inaugurate the first edition of the Civil Club Book Exhibition. But I regret my inability to attend the function due to a prior commitment. I have to attend a meeting with the governing body of our college on the same day for which the inauguration is scheduled.

Yours faithfully

Question 4.
You have received an invitation to be the judge for a literary competition in St. Ann’s School. Send a reply in not more than 50 words, confirming your acceptance. You are Mohip/Mohini. (All India)

Confirming Acceptance:

16, XYZ Lane
ABC Nagar,
St. Ann’s School
TVS Nagar

Subject: Acceptance of invitation for judging the literary competition.

I would like to express my gratitude to St. Ann’s School for inviting me to be the judge for a literary competition in your school. I confirm my acceptance for the same and will make sure that I am present there at the scheduled date and time.

Yours sincerely

Question 5.
Sunrise Global School, Agra is going to organize a one-act play competition in the school auditorium. You have decided to invite noted stage artiste, Nalini to grace the occasion. Draft a formal invitation for her in about 50 words. You are Karan/Kamli, Cultural Secretary. (Delhi 2016)

The Principal, Staff And Teachers
Sunrise Public School
take pleasure in inviting
noted stage artist
to grace the one-act play competition
in the School Auditorium
on Tuesday, 1st April, 20xx
From 8:30 am to 11:00 am RSVP
Awaiting a favourable response from your end.

Karan, Cultural Secretary

Question 6.
On 30th November your school is going to hold its annual sports day. You want Mr. Dhanraj Pillai, a noted hockey player to give away the prizes to the budding sportspersons of the school. Write a formal invitation in about 50 words requesting him to grace the occasion. You are Kunal/Karan, Sports Secretary, Sunrise Global School, Agra. (All India)

Sunrise Global School
takes pleasure in inviting
Noted Hockey Player
to grace the occasion of its
Annual Sports Day
and to give away prizes to our budding sportspersons
on 30th November, 20xx
From 8:00 am to 12:00 pm
Awaiting a favourable response from your end.

Sports Secretary

Question 7.
Your friend, P.V. Sathish, has invited you to attend the wedding of his sister, Jaya. You find that you have an important paper of pre-board examination on the day of the wedding. Thus you cannot attend the event. Write in about 50 words a formal reply to the invitation expressing your regret. You are Puneet/Puneeta Vij, M 114, Fort Road, Chennai. (All India 2017)

15th January, 20xx
Thank you P.V. Sathish for your kind invitation to the wedding of your sister, Jaya on 23rd January, 20xx. I regret my inability to attend as I have an important pre-board examination on the day of the wedding. Wishing the newly wedded couple a very happy married life. Best wishes Puneeta
M-114, Fort Road, Chennai

Important Questions for Class 12 English

Frequently asked Questions (FAQ's ) : Invitation and Replies Class 12 Format CBSE

What is format of invitation?

In this kind of invitation letter, the format contains some important details. You should must include the name of the host, formal expression, the event purpose, date, time, and venue, contact details, and RSVP.

How do you write a formal and informal invitation?

The date of writing the invitation is given but there is no need to write the year. The salutation is Dear + name. The complimentary close is 'Yours sincerely'. Various tenses of the verb are used, unlike the formal invitation.

Is invitation written in a box?

It is not necessary, but usually, an informal invitation is put inside a box. 1. An informal invitation is a piece of information that is written to invite our close friends, family, and relatives to social functions.

What is invitation letter?

An invitation letter is a letter that usually contains an invitation or request or an invitation to someone to take part in an activity or event held by the sender of the letter.

Whose name is written in RSVP?

The envelopes for your RSVP cards should have the name(s) and address of who is handling the RSVPs on the front. This could be you and your finacé, either of your parents, your wedding planner or someone in the wedding party

What should be included in the respect/salutation of an invitation letter?

The salutation should be polite and may include phrases such as "Dear [Name]" or "Respected [Name]," depending on the formality of the event and the relationship with the recipient.

How do I introduce the purpose of the event in an invitation letter?

Begin by stating the reason for the event, whether it's a wedding, birthday celebration, graduation ceremony, or any other occasion. Be clear and concise in explaining the purpose to the recipient.

Is it necessary to include RSVP information in the invitation letter?

Yes, it's helpful to include RSVP details, such as a contact person's name, phone number, or email address, along with a deadline for responding. This allows the host to plan for the number of attendees accordingly.

How should I close an invitation letter?

End the letter with a courteous closing phrase, such as "We look forward to your gracious presence" or "We hope to see you there." Then, include a formal closing, such as "Sincerely" or "With warm regards," followed by your name or the name of the hosting organization.

What tone should be maintained throughout the invitation letter?

The tone should be polite, inviting, and respectful. Use formal language and avoid any casual or slang expressions unless the event calls for a more relaxed atmosphere.

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